ORGANIZATIONAL BACKGROUND

The San Diego Society of Natural History was founded in 1874 by a handful of citizen-naturalists and is the oldest scientific institution in southern California, and the third oldest west of the Mississippi.

The Mission of the San Diego Natural History Museum is to interpret the natural world through research, education and exhibits; to promote understanding of the evolution and diversity of southern California and the peninsula of Baja California; and to inspire in all a respect for nature and the environment.

The Museum has a collection of more than 8 million research specimens and conducts research in the areas of paleontology, entomology, herpetology, ornithology, mammalogy and botany. We provide educational opportunities to over 100,000 children each year and close to 400,000 people visit our exhibitions each year. The Museum operates an onsite gift shop and a café offering bar services, and also has over 700 active volunteers who serve in our research and education programs.

The Museum is located in historic Balboa Park and houses over 8500 square feet of exhibition space and a 300-seat 3D theater.

The San Diego Natural History Museum strives to provide a stellar experience for our visitors, volunteers and employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under the supervision of the Controller, the accounts receivable accountant is responsible for full cycle accounts receivable, ensuring that client invoices are correct, accurate, and delivered to the client in a timely manner, and managing the collection aspect of accounts receivable.  Other accounting duties include processing semi-monthly payroll, maintaining fixed asset schedules, account reconciliations, and maintaining financial reports, records, and general ledgers.  This position is non-exempt and is eligible for all the benefits the Museum offers.

GENERAL RESPONSIBILITIES:

• Review client contracts to understand all necessary information, including billing and payment terms
• Create client invoices and track outstanding receivables
• Collection of past due client balances
• Enter and maintain client contract details and create billing schedules in Sage Intacct accounting software
• Ensuring all invoices are up to client standards
• Process semi-monthly payroll using ADP Workforce Now
• Maintain museum’s fixed asset schedule
• Prepare, review, and post journal entries and reconcile general ledger accounts
• Responsible in analyzing transactions, explaining variances, preparing schedules, completing reconciliations and providing support for annual financial audit and budgets
• Assist with implementing new automated systems and data conversions
• Prepare monthly financial reports for museum managers and work with managers on budgeting and cost management
• Assist Controller with daily, monthly, and year-end operations of the accounting department and provide accounting support for other job duties as assigned

CANDIDATE PROFILE:

• Bachelor Degree in accounting from four-year College or University
• Minimum of four years of accounts receivable experience
• Experience with payroll processing, preferably using ADP Workforce Now
• Passionate about providing an excellent customer service experience to clients
• Knowledge of Sage Intacct and automated expense management systems a distinguishing factor
• Strong general ledger experience, with excellent knowledge of Generally Accepted Accounting Procedures (GAAP)
• Superior attention to detail and ability to insure compliance with internal policies and procedures
• Strong written and oral communication skills

To apply please submit resume, cover letter outlining your experience, salary requirement and three professional references to gsantos@sdnhm.org.

NO PHONE CALLS, NO DROP INS, and NO RECRUITERS please.

The San Diego Natural History Museum is looking to hire a full-time project coordinator for a new initiative centered around coastal canyons and community science.

Project Background and Position Summary:

The San Diego Natural History Museum is embarking on an exciting initiative to engage communities in the science and conservation of San Diego’s urban and suburban coastal canyons. With this initiative, we hope to support the existing ecosystem of organizations involved canyon conservation with the museum's expertise in biodiversity research and environmental education. This position will be critical to the oversight and implementation of these efforts.

Major Responsibilities

• Act as project coordinator, track project timelines, ensure the development of deliverables, and monitor project budget
• Coordinate with other staff to identify and engage with community groups as potential collaborative partners in canyon research, outreach, and programming.
• Assist museum researchers and stakeholders in developing a pilot of (a) hypothesis-driven community science project(s) associated with San Diego’s urban canyon landscapes.
• Engage community and act as facilitative interpretive naturalist throughout scheduled programs.
• Develop and conduct trainings and outreach efforts (in-person and remotely) for community science efforts related to canyon research and initiatives. 
• Document and report on canyon project progress, statistics and best practices for community science to produce a national model that can be referenced for other organizations community programs.

Qualifications

• An inquisitive mind with background in regional natural history,
• Academic or personal experience in ecology and/or conservation biology,
• While a M.S. in biological sciences or science communication is preferred, we encourage candidates with equivalent life experience that demonstrates an ability to research and independently implement projects to apply.
• Experience working with a variety of stakeholders, and project management experience with demonstrated attention to detail.  
• Computer proficiency
• English proficient and Spanish language proficiency strongly preferred

Pay:  $17/hr, commensurate with experience.

To Apply:  Please submit a cover letter outlining your interest in the position, résumé, and contact information for three references to kpelayo@sdnhm.org. Applications will be reviewed beginning August 31 and will continue until the position is filled. 

The Facility Engineer is primarily responsible for maintaining the proper functioning of all MEP, HVAC, and life safety equipment throughout the building both during regular hours and after hours. This position aids the Senior Director of Operations in handling facility operations and protocols in order to uphold the appropriate standards of the SDNHM. The Facility Engineer is responsible for managing the overall maintenance of the Museum facilities, including off-site warehouse and Museum owned vehicles, and is accountable for maintaining compliance with hazardous materials and accessibility regulations, reporting compliance under OSHA and other government regulatory agencies.

Specific Responsibilities:

Facility

• Maintains a functional knowledge of systems which include: HVAC/DDC Controls, Plumbing, Fire Protection/Fire Alarm, Elevators, Back-up Generators, Landscaping, Building Management Systems, Lighting Systems, Roof Systems, and Electrical Systems.
• Diagnose, repair, and perform preventative maintenance on various types of equipment including, but not limited to: Chillers, Boilers, Air Handling Units, Cooling Towers, VAV Boxes, and Pumps.
• Proactively inspect building and facilities equipment/furnishings to determine functional systems and detect malfunctions and needed repairs. Provide responsive assistance to the Senior Director of Operations to support the timely completion of Museum construction, repairs, or space alteration projects.
• Oversees the General Maintenance Technician in order to maintain functionality and appearance of the facility, and all associated department personnel, including but not limited to, recruiting and selecting new staff, establishing work-related duties/responsibilities, training and scheduling, and periodically reviewing and evaluating staff performance.
• Develops the department’s budget in collaboration with the Senior Director of Operations including negotiating with contractors, vendors, craftsmen, repair and cleaning services, and supply purchases.
• Manages the selection of contracted vendors, schedules contractors, conducts site job walks, collects bids for projects, and manages adherence of vendors to Museum policies. 
• Maintains a routine maintenance schedule including general painting needs, roof and other structural concerns, pest management, and safety training for all staff.
• Maintains files on building plans and facility renovations. 

Health and Safety

• Oversees the implementation of the Museum’s hazardous materials and disposal plan.
• Ensures that permits/records pertaining to hazardous chemicals, generating periodic reports to the County and other agencies as required by law, are maintained.
• Coordinates with the Fire Department as needed, for regular site inspections or responses to emergencies on site.
• Responsible for the development and training under a disaster plan, devising a checklist to be followed in the event of an emergency.
• Serves as primary contact in the event of certain facility emergencies.
• Maintains functional knowledge of the condition of the Museum and the warehouse at all times including knowledge of security equipment (Fire Panel, Burglar alarm, Fire extinguishers, Fire Code Compliance).

Additional duties

• Interacts with all Museum personnel to help facilitate the coordination of events, programs, projects, and storage within the facility, as well as being responsible for working with all departments to establish and monitor capital improvements that enhance the mission of the Museum and the visitor experience.

Essential Requirements:

• Proven team player with strong communication skills who is approachable and responsive.
• Expected to actively support diversity on their teams and museum-wide.
• 5 years of demonstrated management experience in a large facility maintenance capacity within a museum or other similar environment.
• Proven leader in hiring, training and supervising employees.
• Frequent standing, walking, bending, sitting, climbing (stairs & ladders), crawling and lifting of moderately heavy loads up to 50lbs.
• Occasional work in elevated places.
• Good auditory skills with a full range of hearing. Good vision including acuity, depth perception, color vision.
• Comfortable working around the general public.
• Able to respond to emergency situations including but not limited to chemical spills, fires, and evacuations.
• Able to safely operate an electric transport cart, a hand truck, a tractor, a forklift and scissor lift (used frequently) along with other equipment used to maintain the facilities.
• Frequent work throughout all Museum and warehouse facilities including conference facilities, galleries, exhibit halls, presentation halls, research laboratories, storage rooms, and maintenance and/or metal/wood shop.
• Frequent work outdoors.
• Valid California driver’s license and good vehicle operation record.
• Occasional work with or possible exposure to various chemicals.
• Fluently bilingual in English/Spanish a plus.

To apply please submit resume, cover letter outlining your experience, salary requirement and three professional references to hr@sdnhm.org. No phone calls, no drop ins, and no recruiters please.

The San Diego Natural History Museum is looking for a passionate mission supporting and natural history loving individual to be our General Maintenance Technician II (“GM Tech”).   This a full-time position, eligible for benefits and will report to and work with the Facilities Supervisor.  The GM Tech’s responsibilities include assisting with the daily general maintenance and upkeep of the approximate 150,000 sq. ft. facility that is located in Balboa Park, as well as a warehouse facility located in Chula Vista, CA.  Issues may range from performing maintenance work at the warehouse to troubleshooting and performing general carpentry, plumbing, or electrical repairs at the Museum. The GM Tech must exhibit outstanding customer service and professionalism in all interactions with Museum staff, visitors, guests, and contractors. Teamwork and excellent communication are critical to this position’s success.

 Areas of responsibilities include:

• Perform daily, weekly, monthly, and annual activities that involve routine maintenance and repairs of the Museum and warehouse areas.  This includes assisting the Facilities Supervisor in creating and maintaining a punch list of activities to gauge work being completed and items needing attention.
• Perform preventive maintenance and basic repairs on plumbing and electrical systems.
• Routine cleaning and painting of all equipment and surrounding areas relating to equipment and equipment rooms, and common staff and public spaces. Coordinate assistance when needed with other departments.
• Perform routine “handyman” work and carpentry.
• Perform general cleaning of Museum-owned fleet vehicles, as well as responsible for arranging scheduled maintenance and repairs of vehicles.
• Perform routine cleaning projects such as carpet cleaning, floor waxing, power washing outdoor areas, and weeding outdoor planters.
• Work with Facilities Supervisor in managing waste and recyclers.
• Manage internal service requests related to building operations via the Museum’s ticket order system in a timely manner. 
• Assist Facilities Supervisor in maintaining and logging HVAC, Generator, and Mechanical, Electrical and Plumbing (MEP) equipment.
• Develop and maintain positive relations with Museum staff, contractors, and sub-contractors through prompt and courteous response to work order requests.
• Maintain computerized or manual equipment logs that detail preventive work performed.
• Order stock and inventory of parts and supplies, as needed.
• Maintain professional appearance and manner at all times while in the complex.
• Assist Facilities Supervisor in managing budget for building operations.
• Manage potential direct reports in the future.
• Occasionally, may need to be available by cell phone, during non-working hours in case of building emergencies.
• Perform other relevant duties as assigned by Facilities Supervisor, Senior Director of Operations, or COO.

 Qualifications and requirements:

• Minimum 5 years of direct “hands-on” experience in the general maintenance and repairs of a commercial building, which includes plumbing, carpentry, and electrical.  
• HVAC Mechanical, Electrical, and Plumbing technical school training or equivalent experience is a plus.
• Experience managing staff is a plus.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Outlook, Word and Excel.
• Proficient in email, calendar, and text message applications on iPhone or Android devices. 
• Great Customer Service attitude.
• Ability to work in a fast-paced environment, with the ability to multi-task and meet deadlines.
• Must be team oriented and a problem solver.
• Able to travel between buildings as needed.
• Have dependable transportation with a valid/current CA driver’s license.
• Proficient or bilingual in Spanish is a plus.

Evening, weekend, and holiday availability may be required.

Qualified applicants, please send resume and cover letter to hr@sdnhm.org. 

No phone calls or drop-ins, please.